Successful Conference and Event Management is all about combining the right mix of systematic management, attention to detail and creativity.
Systematic management comes into play when issues such as project timetables, supplier deliveries, venue liaison, insurance, printing, ad placement, materials distribution, display timetables and booking photographers require attention.
Creativity gives each conference or special event its own look and feel.
"The most creative program in the world will not work if it is not supported by a rigorous management plan, while the best managed program will have little if any chance of success if it is dull and boring."
At GEMS we have been combining rigorous program management with high-level creativity for the past fifteen years. In that time we have developed and managed successful public relations, special event and conference management programs for a range of local, national and international corporate and government clients including:
Australian Association of Special Education
Australian Maritime Safety Authority
Australian Timber Flooring Association
Catholic Education Commission
Department of Land and Water Conservation
Department of Environment and Climate Change
Guide Dogs NSW/ACT
Local Government and Shires Associations of NSW
Master Plumbers Association
NSW Farmers Association
Otto Bock Healthcare
RSPCA
Special Schools Principals Association
Stormwater Industry Association
Sydney Water
Waste Service NSW
GEMS offer the full range of conference, exhibition and special event management services. Our projects range from the organisation of a management workshop for 10 delegates through to National Conventions for 1500 delegates. Each client chooses the level of support they require.
Our long-term success has been built on the success of our clients in achieving their communications and conference and event management objectives. We would welcome the opportunity of achieving that same type of success with your organization.
Conference Management Services
GEMS Pty Limited provide the full range of conference and special event management services. For each project we develop a marketing plan and an event operations plan and then implement those plans over the life of the project.
Our event marketing plans cover promotional strategies, sponsorship, media liaison and marketing budgets. Our event operations plans cover venue liaison, delegate contact, preparation of registration and delegate materials, social and partner programs, accommodation and travel, equipment hire and financial management.
In addition to these services, we have experienced facilitators on staff who have been successfully used by a range of organisations to get the best out of their conference and seminar programs.
Some of our specialist event management services include:
Risk Management
All events managed by GEMS undergo a formal risk assessment which would cover, for example:
Physical site planning, giving special attention to the risk of someone being injured on site.
Health and safety issues, particularly in relation to food preparation if appropriate.
Security of presenters, exhibitors, staff and suppliers.
Deliveries, site access, disabled access and other site related issues.
Once all risks have been identified, we will work closely with our suppliers and our client to ensure that these risks are minimised or totally eliminated.
Sustainable Event Plans
Throughout the world, governments and corporations are putting a great deal of energy and money into developing sustainable management practices. The common sense of this is obvious.
GEMS support this commitment and incorporate environmentally sustainable management practices into all event plans. From ensuring all packaging, cutlery and crockery is either reusable or compostable, reducing paper use or developing transport management plans for delegates, sustainability can reduce costs, promote a positive environmental image for our clients and make a genuine contribution to environmental protection.
GEMS will work with your organisation to develop and implement a sustainable event plan for your activity.
Event Evaluation
At the conclusion of each event, GEMS will prepare our client with an Evaluation Report based on the criteria developed in consultation with our clients at the beginning of the project.
Evaluation criteria could include the level of media coverage, the level of participation by relevant stakeholders, involvement by sponsors, exhibitors and key presenters or levels of exhibitor and presenter satisfaction with stakeholder participation.
